QuickBooks Pro Desktop is one of the most popular small business accounting software solutions on the market. With its robust feature set, intuitive interface, and flexible pricing, it’s easy to see why so many small businesses rely on QuickBooks Pro for their accounting needs. In this comprehensive review, we’ll take an in-depth look at QuickBooks Pro Desktop 2024 and all it has to offer.
Overview of QuickBooks Pro Desktop
QuickBooks Pro Desktop is the desktop-based version of QuickBooks 2024 accounting software. It’s designed specifically for small businesses and offers a complete set of accounting tools for managing finances, including:
- Accounts receivable and payable
- Inventory management
- Job costing
- And more
QuickBooks Pro Desktop uses accrual-based double entry accounting, making it suitable for businesses that need to use GAAP accounting principles. It can track revenue and expenses, generate financial statements, calculate taxes, and integrate with add-on applications.
Key features of QuickBooks Pro Desktop 2024 include:
- User-friendly interface – Easy to navigate even for beginners. Icon-based navigation and customizable home page.
- Robust reporting – Generate over 140+ professional reports. Customize reports with advanced filters, formatting and customization options.
- Multi-user access – Allow up to 5 users to access company files simultaneously. Set access rights and permissions for each user.
- Inventory management – Track inventory, set reorder points and create purchase orders. Easily adjust inventory levels from sales and purchase transactions.
- Advanced job costing – Track project costs and revenue down to the most minute details. Compare estimated vs. actual costs for each phase of a project.
- Scalability – Accommodates small and medium sized businesses. Upgrade as your business grows.
- Payroll integration – Seamlessly integrate with QuickBooks Payroll subscription to process payroll and payroll taxes.
- Mobile access – View and edit key data on-the-go with the QuickBooks Online mobile app.
- Data migration – Import old data from Excel, Quicken or other accounting systems via CSV or Excel import.
With its robust accounting capabilities, QuickBooks Pro Desktop provides end-to-end financial management for small businesses. Its tools go beyond basic accounting to help you manage critical processes like inventory, jobs, orders and invoices.
Benefits of Using QuickBooks Pro Desktop
There are many benefits to using QuickBooks Pro Desktop for your small business accounting:
QuickBooks Pro Desktop offers over 140 customizable report templates on everything from sales and profit and loss to accounts receivable aging and inventory value. Reports can be filtered and customized in various ways, then exported to Excel for additional formatting and use. This makes it easy to extract meaningful insights from your data.
Creating professional invoices with customized templates has never been easier. Billable expenses can be added directly to invoices, saving time and reducing data entry. Invoices can be emailed directly to customers or recurring invoices can be scheduled to go out automatically.
By adding QuickBooks Payroll, you can process payroll, pay employees and contractors, calculate taxes and deductions and file tax forms seamlessly within QuickBooks. This saves tons of time compared to doing payroll manually.
With inventory tracking in QuickBooks Pro, you always know how much inventory you have on hand and what it’s worth. Inventory levels are updated automatically when you enter sales receipts and purchase orders. You can set custom reorder points so you never run out of important inventory items.
Access from Anywhere
Thanks to the QuickBooks Online mobile app, you can access key data like sales reports, profit and loss statements, account balances, customer details and more from your smartphone or tablet, even when you’re away from your desk. This enables real-time decision making.
QuickBooks Pro Desktop is designed to grow with your business. If you’re a very small or new business, you can start with basic QuickBooks Desktop. As your business grows, upgrade to Pro then eventually Premier to access advanced capabilities like industry-specific reporting for contractors, accountants, retailers and manufacturers.
With features like these, it’s easy to see how QuickBooks Pro Desktop 2024 can benefit your business by helping you be more efficient, stay informed and make better decisions.
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How QuickBooks Pro Desktop Handles Key Accounting Tasks
QuickBooks Pro Desktop has tailored solutions for handling all your critical accounting tasks. Here’s a look at how it makes important processes easy:
Accounts Receivable & Billing
Creating customized invoices, receiving payments and tracking what customers owe has never been easier. Billable expenses can be added directly to invoices in one step. Send invoices via email and allow online payments through QuickBooks Payments. Easily track who owes what with the built-in accounts receivable aging report.
Accounts Payable & Expenses
Easily pay bills online or by check and keep track of what you owe. Enter bills one time and QuickBooks automatically updates your expense accounts, accounts payable aging and inventory. Schedule recurring bills so you never miss a payment. Pay bills easily with QuickBooks Payments.
General Ledger & Financial Statements
QuickBooks automates double entry posting into general ledger accounts. Easily produce financial statements like profit and loss, balance sheet and cash flow reports in a few clicks. Customize reports with advanced filtering, formatting and comparisons.
Bank & Credit Card Transactions
Connect accounts to download transactions. Reconcile accounts in a few clicks to match transactions. Record transfers between accounts. Use the online payment processing built into QuickBooks Payments to track payments.
Create purchase orders, track inventory quantities, serial numbers and prices. QuickBooks automatically adjusts inventory based on sales and purchase transactions. Run inventory reports to value existing stock. Easily manage preferred vendors, re-order points and inventory assembly.
Job Costing & Progress Invoicing
Track revenue and costs for each phase of a project in granular detail. Compare job estimates to actuals. Invoice customers based on job progress with progress invoicing. Identify your most profitable projects.
As you can see, QuickBooks Pro Desktop has tailored solutions that make managing your key accounting processes much simpler. The level of automation saves huge amounts of time compared to spreadsheets or traditional manual accounting.
Pricing for QuickBooks Pro Desktop
One of the most attractive features of QuickBooks Pro Desktop is its very reasonable pricing structure. Here’s a breakdown of what QuickBooks Pro Desktop 2024 costs:
- One-time License Fee – $299.95 per license
- Additional User Licenses – $299.95 per additional license (Up to 5 total users supported)
- Support Plans – Starts at $299.95 per year for silver support, $399.95 per year for gold support, $699.95 per year for platinum support
- QuickBooks Payroll – $45 per month base fee plus $4 per employee per month
So for a single user license with a silver support plan, the first year costs $599.90 ($299.95 + $299.95). Each additional year renews at $299.95 for the support plan.
Upgrades to new versions when released are optional and cost around 50% of the full license price.
There are no monthly fees and you own the software outright, so your costs don’t recur every month like a SaaS subscription. This makes QuickBooks Pro Desktop very affordable long-term for small businesses.
How QuickBooks Pro Desktop Compares to QuickBooks Online
QuickBooks comes in both desktop and online versions. QuickBooks Online is the cloud-based version with monthly pricing, while QuickBooks Desktop is a one-time purchase.
Here’s how the Pro Desktop and Online products compare:
QuickBooks Pro Desktop
- One-time license purchase ($299.95)
- Install locally on your PC/Mac
- More features & customization
- Works offline
- Desktop version receive new features first
- Can store data locally
- Monthly subscription ($25-$75/month)
- Access via web browser
- Streamlined interface
- Remote access from anywhere
- Frequent feature updates
- Cloud based data storage
Both products offer robust accounting capabilities for small businesses. QuickBooks Online works great for businesses with remote teams or those who want the latest features quickly. QuickBooks Desktop is ideal for larger feature sets and offline access.
So Pro Desktop tends to be better for businesses who don’t need remote access and prefer the ownership and control of a one-time license. But Online provides flexibility for remote work and outsourced accounting teams.
Conclusion – Who is QuickBooks Pro Desktop Good For?
QuickBooks Pro Desktop 2024 continues Intuit’s long tradition of providing user-friendly and full-featured accounting software for small businesses. With its robust feature set optimized for core accounting workflows, flexible reporting, remote access capabilities, and fair one-time pricing, it’s easy to see why QuickBooks Pro Desktop is the desktop accounting solution of choice for many small business owners and accountants.
QuickBooks Pro Desktop 2024 is a great choice for:
- Small businesses – Those with under 100 employees will benefit most from the extensive features tailored to small business accounting.
- Service businesses – Features like progress invoicing and job costing make QuickBooks ideal for service businesses like marketing agencies, consultants and contractors.
- Retail & eCommerce – Built-in inventory tracking, purchase ordering and sales management streamline retail and online selling processes.
- Users wanting ownership – Pay a fair one-time price vs. recurring SaaS fees, and you own the software to use as long as you like.
- Businesses with no remote needs – The desktop edition works great for businesses who don’t require remote access or collaboration.
With its new user interface, improved search and usability features, robust accounting capabilities and fair one-time pricing, QuickBooks Pro Desktop 2024 is a great choice for many small businesses looking for an easy-to-use desktop accounting solution.